TRAILSIDE RV CENTER
Grain Valley, Missouri
JOB DESCRIPTION
Biller / Title Clerk
Department: Finance & Administration | Reports To: Finance Manager / Controller
Position Summary
Trailside RV Center is seeking a detail-oriented and experienced Biller/Title Clerk to join our growing team in Grain Valley, Missouri. This full-time position plays a critical role in the accurate processing of all vehicle sales transactions, title transfers, and finance document preparation. The ideal candidate brings hands-on dealership or automotive experience and thrives in a fast-paced, compliance-focused environment.
Key Responsibilities
Titling & Registration
Prepare and submit title applications to the Missouri Department of Revenue accurately and on time
Process title transfers for all new and pre-owned RV and vehicle sales
Ensure compliance with state and local titling regulations and lien documentation requirements
Track and follow up on outstanding titles, resolving issues with lienholders, customers, and the DMV
Maintain organized title files and ensure timely release of titles to customers and financial institutions
Finance Document Preparation
Prepare all deal jackets and finance packages for sales transactions, ensuring accuracy and completeness
Generate and review buyer's orders, retail installment contracts, and all associated closing documents
Coordinate with the finance department to ensure all lender stipulations and funding conditions are met
Submit funded deal packages to lenders and track funding status through completion
Reconcile funded deals and post transactions accurately in the dealer management system (DMS)
Billing & Accounting Support
Bill out all new and pre-owned unit sales, ensuring correct cost, gross, and fee calculations
Process trade-in payoffs and verify payoff amounts with lienholders
Maintain accurate records in support of month-end closing and accounting reconciliation
Coordinate with the office manager and accounting team to resolve billing discrepancies
Administrative & Compliance
Maintain deal files in compliance with federal, state, and dealership policy requirements
Ensure accurate completion of all odometer disclosures, trade equity documents, and lender-required addenda
Assist with sales tax calculations, remittance, and reporting as required
Serve as a resource to the sales and finance teams regarding titling and documentation requirements
Required Qualifications
Minimum 2 years of experience in an automotive, RV, or dealership title/billing role
Demonstrated knowledge of vehicle titling procedures, specifically Missouri DMV requirements (out-of-state experience considered)
Experience preparing and reviewing retail finance documents and deal packages
Strong attention to detail with a high degree of accuracy in data entry and document review
Ability to prioritize and manage multiple deal files simultaneously in a deadline-driven environment
Professional communication skills and the ability to work effectively with customers, lenders, and state agencies
Preferred Qualifications
Experience with RV or automotive dealership titling and billing
Familiarity with a dealer management system (DMS) such as IDS, CDK, or Reynolds & Reynolds
Knowledge of Missouri motor vehicle sales tax regulations and fee structures
Previous experience coordinating with floorplan lenders or financial institutions
Compensation & Benefits
Competitive salary commensurate with experience
Health, dental, and vision insurance
Paid time off and holidays
401(k) retirement plan
Employee purchase discounts on RVs, parts, and accessories
Supportive team environment with opportunities for professional growth
Trailside RV Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
To apply, please submit your resume and cover letter to Trailside RV Center, Grain Valley, MO.
